For Group Coordinators
Coordinators: A date for your diary
The proposed date for the Coordinators’ Meeting for
2020 is Thursday 19 March
We cannot run this meeting without you so please put this date
in your diaries and keep the day clear if you can.
Details and confirmation of venue will be included in your
A gentle reminder to all Group Coordinators
If your group has an annual turnover above £1000.00 you must have
your accounts independently assessed every year. More details are
available on the Group Accounts section of the Group Coordinators
website page, or contact the treasurer.
Chris Jones email@example.com 07753 829771
How to check Group Membership
Renewal closes on January 31 (from 2019) so very soon after that date I will ask all group coordinators to check the list of their members on our membership site. This list will then not include any ot the previous year’s members who have not renewed. Coordinators will be asked to send in corrections at that point.
To check the list:
- Go to the website: https://su3a.wildapricot.org/ and Login.
- You should then reach a web page with a green and blue menu bar near the top. Click on the word Groups and then click on your Group in the drop down list. You should then get to your Group’s web page and the list of members with membership numbers.
Membership numbers are used as a check of membership for open groups where needed and just occasionally as an aid to identity. Hence there is no need for coordinators to routinely collect membership numbers in the way that they used to. In general it does no harm if they continue to do this as their own check on membership. They may ring one of the following numbers, or email firstname.lastname@example.org if they wish to enquire:
or Chris Franks 01433 650514
With best wishes
Support for Group Coordinators
Following on from Jim Walker stepping down from his role as General Coordinator, it quickly became apparent that the role has become too large for one person: thus Jim was succeeded by a team of four General Coordinators. This has now been reduced to three and the groups have been split as follows.
Set A, General Coordinator Stephanie Dixon
email: email@example.com contains the art,birdwatching, gardening, history, social, travel and walking groups.
Set B, General Coordinator Jenny Graaf
email: firstname.lastname@example.org contains the arts and crafts, language, literature, drama and lunch and lecture groups.
Set C General Coordinator Barbara Lowe
email: email@example.com contains the Music, Discussion and Philosophy, Card/Board Games, Science and Technology, Classical Concertgoers, physical activities and Weekenders Groups
email: firstname.lastname@example.org continues with responsibility for the complex task of maintaining group membership records.
There will always be one or more of us at each drop-in centre meeting, new members and coordinators meetings and at the AGM. Do contact us if you need any help in connection with a group or groups, whether it be forming a new group, trying to find one that fits what you are looking for or simply needing answers to queries about running a group. Although it may be quicker if you contact the correct coordinator, do not worry too much. We are working as a team and will happily pass queries on to each other. The fact that Jim’s job now requires a team of four indicates by how much we have to thank him!
General Coordinators Team
Information on Groups
This is the basic Information for each group listed under the headings coordinator, telephone number/email, meeting day/time/frequency, venue, cost and brief description of activities.
It is very important that any changes in Group information occurring should be sent to your General Coordinator who will then pass them on to the team looking after this database.
The information will appear in the appropriate group category page of this website eg “arts and crafts” or “music”. This information can be accessed in various ways, including a complete alphabetical list, a list according to meeting times, a list of groups with vacancies etc.
Group home pages
Each group can have its own page on http://www.su3a.org.uk/homepages/ . All you have to do is to email email@example.com and request a homepage
You can use your page to show meeting dates, venues, programmes etc or to report your activities. Pictures can be included and you can have as many pages as you like.
If your group has its own home page it will be shown by a link “group home page” as part of your group information.
It is now possible for the pages to embed Google Calendars, Spreadsheets and other documents on Google Drive and documents on One Drive. This will mean that you can update content without going through the home pages coordinator. If you wish to do this or, indeed, edit your own home page you may request to do so. Note that you will have to send us an email saying:
I agree to the following and have read SiteGrounds Acceptable Use Policy that can be found at: https://www.siteground.com/term/124.htm.
Anyone editing content that appears on the home pages website should ensure their pages are in accordance with all laws regarding consumer protection. Violence, sexually explicit or pornographic content, discriminatory statements and representations with respect to race,sex, religion, nationality, disability, sexual orientation, or age are not allowed on these pages. In particular, pages that distribute royalty-propriety content such as music or videos for example are prohibited. The design of the pages are not permitted to negatively affect the reputation of Sheffield U3A or SiteGround (our Internet Service Provider).
All this of course is complementary to Sheffield U3A’s bi-monthly newsletter Links. The information in Links will appear on the su3a web site and all copies of Links since June 2006 are kept on the web site.
Group Coordinators’ Meeting
These are normally held once a year at some point in the Spring.